ASE Undergraduate Program
| Student Travel |
Student Travel Policy for University Organized or Sponsored EventsThis policy applies to the travel of enrolled undergraduate and graduate students to attend activities or events that are: organized and/or sponsored by The University of Texas at Austin; and occur more that twenty-five (25) miles from the university campus. An organized event is one that is initiated, planned, and arranged by a member of the university's faculty or staff, or by the members of a sponsored student organization, and is approved by an appropriate administrator. A sponsored event or activity is one that the university endorses by supporting it financially or by sending students to participate in it as official representatives of the university. Student Travel Policy for Registered Student OrganizationsThis policy applies to the travel of student members of a registered student organization when: the organization requires its student members to attend an activity or event; and the activity or event occurs more than twenty-five (25) miles from the university campus. Registered student organizations that require student members travel to and from events or activities that are covered by this policy must obtain prior authorization for such travel from the Dean of Students, Student Activities & Leadership Development. Travel Related FormsA Request for Travel Authorization (RTA) must be filled out for the individual traveling in advance of the dates of travel. To process an RTA we will need the NAME, EID, MAILING ADDRESS OF INDIVIDUAL TRAVELING (this is the mailing address where you want the travel reimbursement check sent), DATES OF TRAVEL, DESTINATION, EVENT NAME, and PURPOSE of the trip. If presenting a paper at a conference we will also need the TITLE of the paper. The person in charge of your group needs to complete this Registered Student Organization Travel Form along with a proposed budget. Please use the Student Group Travel Budget template when calculating the budget for your trip. Submit your proposed budget with a couple of cost options to the ASE/EM Department Chair, Dr.Noel Clemens and cc Laurie Gonzales and
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
no less than 30 days prior to the event.
The following information/documents must be submitted along with the Registered Student Organization Travel form:
All forms need to be submitted to Sara Ricke in WRW 211 at least 30 days prior to the trip. NOTE: Students on Academic Probation in Engineering will not be allowed to participate in field trips associated with extracurricular activities. This does not apply to course related field trips. Special Events Health InsuranceSpecial Events Health Insurance is REQUIRED for uninsured students who travel to University Organized or Sponsored Events, or when travel is required for Registered Student Organizations. Any student who does not list a health insurance provider in their “Authorization for Emergency Medical Treatment for Adults” will be covered under this policy for short-term accident and sickness insurance. Payment from program/departmental funds will be at the rate of $2.00 per day for each student for the duration of the trip, which includes travel to and from the designated location(s). This amount should be calculated in your proposed budget. A copy of the Request for Special Events Coverage form will accompany the student during the trip. Coverage questions may be addressed to
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
; Ph: 1-866-808-8305, x6304 or x6463; Fax: (469) 229-5520.
|
