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Room Reservations

Please read the following policies. The person requesting a conference or classroom in WRW will be responsible for ensuring that these policies are adhered to. Failure to do so may hinder future reservation requests.

Room Availability

Classrooms WRW 312 and 413 are available Monday through Friday 8:00 a.m. to 5:00 p.m., unless other arrangements have been made with the Reception Desk in WRW 215. Please check out a room key and sign the log at the reception desk in WRW 215 before your meeting and return the key to WRW 215 at the end of your meeting.

Conference rooms WRW 310 and 410 are available Monday through Friday 8:00 a.m. – 8:00 p.m., Saturday 12:00 p.m – 8:00 p.m, and Sunday 12:00 p.m. – 8:00 p.m. For reservations scheduled between 8 a.m. and 5 p.m. Monday through Friday, please check out a room key and sign the log at the reception desk in WRW 215 and return the key to WRW 215 following your meeting. For reservations after 5 p.m. on weekdays and any time on weekends, please see an LRC proctor for room entry. LRC proctors are located in WRW 205. NOTE: WRW 410 will be held for use of ASE/EM faculty and staff between the hours of 10 a.m. and 4 p.m. Student groups and individual students may reserve for events before 10 a.m. and after 4 p.m. The exceptions to the faculty/staff only rule between 10 a.m. and 4 p.m. will be organized courses that have no other possible location, dissertation defenses and oral qualifiers.

ASE/EM student study groups can make room reservation requests for up to a four hour time block per day. These requests are subject to approval and may be rejected or moved to another available room in the event that these spaces are required for departmental use. NOTE: It is suggested that you plan your reservation scheduling to include set-up and clean-up time. This should help insure that all equipment requested is working properly and that you have enough time to set up refreshments, table arrangements, etc. if necessary. These rooms are sometimes scheduled with back-to-back meetings, so be SURE to plan for this.

Cancellation Policy

Please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. with any cancellations or changes as soon as possible via email or at (512) 471-7593. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.

Refreshments

Refreshments will not be provided, but you may bring your own. If you do choose to bring refreshments into WRW 410, please set them up on the counter/buffet area located in the back of the room. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.

Clean-Up

The requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) and returned back to their original locations to prepare for the next conference. Please leave window blinds open, turn off lights, close and lock doors, and return the room key to the reception desk in WRW 215 immediately after the event. It is the responsibility of the requester to ensure that the door is closed and locked immediately upon vacation the space.

Trash cans are provided in each room. Please put all trash in the cans provided upon leaving. Recycling bins are also located in the halls for disposal of aluminum cans.

Please report any problems or damage to our property immediately to WRW 215, (512) 471-7593.