The University of Texas at Austin
College of Engineering

ASE/EM Room Reservation Policies

Please read the following policies. The person requesting a conference or classroom in WRW will be responsible for ensuring that these policies are adhered to. Failure to do so may hinder future reservation requests.

Room Availability
Conference and classrooms in WRW are available Monday through Friday 8:00 a.m. to 6:00 p.m. unless other arrangements have been made with Sara Ricke in WRW 215F. If your request is approved, you must check out the room key and sign the log at the reception desk in WRW 215 before your meeting.

NOTE: It is suggested that you plan your reservation scheduling to include set-up and clean-up time. This should help insure that all equipment requested is working properly and that you have enough time to set up refreshments, table arrangements, etc. if necessary. These rooms are sometimes scheduled with back-to-back meetings, so be SURE to plan for this.


Cancellation Policy
Please notify Sara Ricke of any cancellations or changes as soon as possible at sararicke@mail.utexas.edu or 471-4117. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.


Refreshments
Refreshments will not be provided, but you may bring your own. If you do choose to bring refreshments into WRW 410, please set them up on the counter/buffet area located in the back of the room. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.


Clean-Up
The requestor should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) and returned back to their original locations to prepare for the next conference. Please leave window blinds open, turn off lights, close and lock doors, and return the room key to the reception desk in WRW 215 immediately after the event.

Trash cans are provided in each room. Please put all trash in the cans provided upon leaving. Recycling bins are also located in the halls for disposal of aluminum cans.

Please report any problems or damage to our property immediately to the ASE/EM Chairman's Office Reception Area, WRW 215, 471-7593.